This is a bit tricky and I only have got it to work for Outlook 2007 via our Office Server Machine (but should work for Thunderbird etc. as long as you can create a custom toolbox rule and have a machine that is always on - printer attached - could be a home pc or office server). I should also say that an Outlook plug-in from MAPILab called Print Tools is very handy as it adds the functionality (to Outlook) to print attachments automatically (.doc, .xls, .pdf - all which the iPhone can view). Print Tools is not required but has a free 30 fully functional demo.
This tip creates a rule in Outlook so that when you Forward an email (or a original email note) from your iPhone (or any email capable phone) to your email account with the subject words "Print Me" or "To Printer", the email is automatically printed (with attachments) and waiting for you when you get the office or back home.
1. In Outlook, from the Tools menu select Rules & Alerts.
2. From here you copy the "Clear categories on mail" - as this is a Toolbox Rule. Outlook will ask you what Folder you want to copy this rule to - Inbox is default or you can select your specific email account - Click OK.
3. You should now have a new Toolbox rule called "Copy of Clear Categories on mail" - Double Click it to edit.
4, Next in the Rules Wizard (Step 1: Select conditions) uncheck "from people or distribution list" and check "with specific words in the subject" Below in the (Step 2
window you will see the rule list being built.
5. You will want to click on the blue "specific words" and add "Print Me" or "To Printer" to the rules subject line search list (when you forward the message this is what you will replace the subject line with so your office or home computer knows that this email is one you want printed). Click Next.
6. In the next (Step 1 action window now check "Print it". Click next.
6a. Skip if you are NOT going to use the MAPILab Print Tools add in. If you are then you need to change step 6. to Perform a Custom action (unchecking "Print it") and in the Custom action dialog select "Print Tools" from the drop down and then below define the Select Custom action to "Print message and attachments". - This will print the email and any attachments.
7. "Step 1:" will now be to Specify a name for this Rule. I called it "Remote Printing". Also on this page check "Turn on this rule" and click finish.
Send yourself or forward an email from your iPhone with the printing keywords you defined in the subject - and watch it print the email automatically (when Outlook next check for mail that is) - You can add more steps to the rule you just created to delete the email after it has printed or move it to a specific folder etc. You could have it only print if received from your email address etc. also.
If your server or home pc is not set to check for email every xx minutes then you will need to do so by Menu bar "Options", Tab "Mail Setup", Button "Send/Receive" and change the default check period or online and offline.
Alternatively you (if you are an administrator) create a print@mydomainname.com email address and a rule to have any mail that arrives in that box just be automatically printed.
I have found this very useful on my train commute of about an hour each morning. I can read my email and if important simply forward it to print. All of the email that I would have had to taken time to print when I got to the office is ready and waiting for me.
This tip creates a rule in Outlook so that when you Forward an email (or a original email note) from your iPhone (or any email capable phone) to your email account with the subject words "Print Me" or "To Printer", the email is automatically printed (with attachments) and waiting for you when you get the office or back home.
1. In Outlook, from the Tools menu select Rules & Alerts.
2. From here you copy the "Clear categories on mail" - as this is a Toolbox Rule. Outlook will ask you what Folder you want to copy this rule to - Inbox is default or you can select your specific email account - Click OK.
3. You should now have a new Toolbox rule called "Copy of Clear Categories on mail" - Double Click it to edit.
4, Next in the Rules Wizard (Step 1: Select conditions) uncheck "from people or distribution list" and check "with specific words in the subject" Below in the (Step 2
window you will see the rule list being built.5. You will want to click on the blue "specific words" and add "Print Me" or "To Printer" to the rules subject line search list (when you forward the message this is what you will replace the subject line with so your office or home computer knows that this email is one you want printed). Click Next.
6. In the next (Step 1
action window now check "Print it". Click next.6a. Skip if you are NOT going to use the MAPILab Print Tools add in. If you are then you need to change step 6. to Perform a Custom action (unchecking "Print it") and in the Custom action dialog select "Print Tools" from the drop down and then below define the Select Custom action to "Print message and attachments". - This will print the email and any attachments.
7. "Step 1:" will now be to Specify a name for this Rule. I called it "Remote Printing". Also on this page check "Turn on this rule" and click finish.
Send yourself or forward an email from your iPhone with the printing keywords you defined in the subject - and watch it print the email automatically (when Outlook next check for mail that is) - You can add more steps to the rule you just created to delete the email after it has printed or move it to a specific folder etc. You could have it only print if received from your email address etc. also.
If your server or home pc is not set to check for email every xx minutes then you will need to do so by Menu bar "Options", Tab "Mail Setup", Button "Send/Receive" and change the default check period or online and offline.
Alternatively you (if you are an administrator) create a print@mydomainname.com email address and a rule to have any mail that arrives in that box just be automatically printed.
I have found this very useful on my train commute of about an hour each morning. I can read my email and if important simply forward it to print. All of the email that I would have had to taken time to print when I got to the office is ready and waiting for me.