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Robert4

macrumors 6502a
Original poster
Apr 20, 2012
637
30
Hello,

Again, I'll blame my ignorance on old age (very) now.

Have two more questions re iCloud Drive.
Previous help was great, but-

a. How do I tell my mac to use iCloudDrive, or not to use iCloud Drive (just the regular items showing on desktop, etc. ?

b. This is "funny":

When using (I think) iCloud Drive, and pull up the listing of what's on my Desktop, only the Folders show up.
Everything else is greyed out.

Why, and how to have everything showing ?

Thanks again,
Bob
 

Bigwaff

Contributor
Sep 20, 2013
2,736
1,830
Since I have no idea what previous help you received… just follow along the Apple support document. You’ll be fine.

Come back after with questions.
 

ignatius345

macrumors 604
Aug 20, 2015
7,608
13,017
a. How do I tell my mac to use iCloudDrive, or not to use iCloud Drive (just the regular items showing on desktop, etc. ?

If I'm understanding your question, you want to change the setting to sync your Desktop and Documents folders with iCloud? If so:
  1. Open System Settings (in the Apple menu upper-left on your screen)
  2. Click the first item (your name / Apple ID or Apple Account)
  3. Click iCloud
  4. Click iCloud Drive
  5. UNcheck "Desktop & Documents Folders
Now your Desktop files will be saved on the desktop of that Mac ONLY and not uploaded to iCloud.

b. This is "funny":

When using (I think) iCloud Drive, and pull up the listing of what's on my Desktop, only the Folders show up.
Everything else is greyed out.

Why, and how to have everything showing ?
Maybe someone else can weigh in on this because it doesn't make sense to me.
 
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HobeSoundDarryl

macrumors G5
Robert4,

Think of iCloud Drive like you have an external drive attached to your Mac. Store whatever you want on it.

It has a fixed size without paying for more space. That free fixed size is like having a 5GB external drive attached to your Mac. If you want to pay Apple a monthly fee, you can buy various tiers of additional space if you need/want more than 5GB.

You don't have to store ANYTHING in iCloud Drive if you don't want to do so... exactly like you can attach an external drive but not put any files or folders on it. It's just an optional extra available to Apple people.

The main benefit of iCloud and/or iCloud Drive is that what you store on it will be available to other Apple devices... much like if you stored some files on an external drive, ejected the drive and then attached it to another Apple computer or iDevice. Then the other Apple device has access to files on that drive.

A good reason to use iCloud or iCloud Drive is because you have a few tech devices from Apple like 2 Macs or a Mac and iPad and/or iPhone and there are some files you want to be accessible to ALL of your Apple devices without using an external drive to swap between them.

For example, suppose you are working on- say- a book/report. You own a Mac at home and you have another Mac at work. You could save the book/report file in iCloud Drive and the other Mac would have access to it. Open it in the other Mac, write some more content, save it. Then go home and open it on the home Mac and you'll see that the new stuff you added at work is now available to you at home. Write some more at home, save and when you get back to work and open the file, you'll see that what you added at home is "there" too. This is EXACTLY like saving this evolving book/report to an external drive and then carrying it back & forth and attaching it to each Mac... except- with iCloud- there is no physical drive, nor carrying something: that's the "cloud" part... it's basically a "virtual external drive."

Same with say a situation of owning one Mac and an iPad. Updates to an iCloud Drive file with either will be available when you open it on the other. You don't have to send the updated file to your other Apple device... and then back again after editing it on the other device. Both devices have access to that SAME file.

The simplest analogy is- again- external drive. iCloud and/or iCloud Drive can be thought of like a wireless external drive that magically follows you around wherever you are so that your other Apple devices can access the same files you choose to store on it, wherever you are.

Other tech that does the same is apps like Dropbox, Microsoft OneDrive, Google Drive, etc. They are all basically "hard drive" storage "in the sky"... so you can easily share the same files between devices and/or locations instead of carrying an external physical drive around to connect & disconnect with the various devices.

I do NOT suggest trying to store everything in any "cloud" but instead be highly selective about what you store in the cloud... just like you probably would not want to store everything on one external drive but only some things that need to be accessible on other computers or iDevices.

If you had a situation where you need a large amount of files stored "in the cloud", I'd encourage you to buy your own NAS hard drive storage that has personal cloud functionality... and then owning your own cloud storage vs. renting it from Apple, Dropbox, Microsoft, Google, etc. Not many people need this. Since you are asking these questions, you probably do not need it either. Presumably, you've got by just fine until now without any cloud storage at all. So odds are pretty good that you don't need it now.

However, now that you understand the core benefit of it, maybe you WANT to use at least some of the free space for files you want to access on multiple Apple tech devices. And if you don't have multiple Apple tech devices, you probably don't need to use it at all.
 
Last edited:

Ruggy

macrumors 65816
Jan 11, 2017
1,024
665
I think I know what you mean- I'm not sure.

When you click on 'icloud drive' and you see a folder called desktop it isn't showing you what's in your desktop folder on the mac, it's just showing you what's on the icloud drive
It has folders that are named the same like documents, downloads and desktop but it's assuming that you will want to save documents in those places on the icloud drive in exactly the same organisation as on your mac.
If you right click on the icloud drive then you get the chance to create a new folder and name it what you like. You can put all your things in that if you like. You don't have to use the same names.

When you have finder open, if you press 'command+N' then you will get a second finder window.
You can then have, for example, your documents folder on the icloud next to the documents folder on the mac open side by side if you want to see what's in each at the same time. You should be able to drag a file from one to the other to move it.
If you want to copy a file from one to the other I suggest you use command+C for copy and command+V to paste
 
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