I am having a lot of trouble with getting mac mail organized. I have multiple accounts and can't use the cloud rules program due to gmail accounts etc. I am trying to set up folders that automatically organize my email.
I have been able to accomplish most things but I am having one major problem. Sometimes the criteria I set allow a group mail with 100 recipients into the box with multiple replies and not at all what I need in that folder. I can't figure out a way to exclude those behemoth emails. It would seem to be easy if there was an "exclude from" if the following:
number of recipients exceeds . . .
or
if the recipient includes . . .
But I can't seem to find an exclude from in either rules or smart mailboxes.
Anyone have any ideas or work arounds. Been working on this for hours and now worn out.
Thanks.
the way i understand yr situation is this:
1 you want to place an email from a certain email address into a designated folder
2 you have figured out the way to put that email into yr designated folder, but
3 the problem is that other people's replies to that original email also are going into that folder, and
4 you don't want their replies to go into that folder.
correct
make rule as follows:
1 name the rule: "Mail from x sender to me"
2 in top most pull down box: set to "all" of the following
3 in the main conditions terms, set up two conditions:
"From" "is equal to"
" that person's exact email address"
"To" "is equal to"
"your own exact email address"
4 in Perform the following actions:
"Move message" to mailbox
"mailbox name"
"Stop evaluating rules"
if you want yr own replies to also go into that same folder, set up almost the same rule, but switch around the sender and receiver. this must be a separate rule from the first rule outlined above.
key points to make the above work:
1 understand that the order of all yr rules is important.
so set this rule this higher in the rules list to make it take precedence over other rules. to set order of rule, just drag the rule up or down in yr rules list.
2 for all of yr rules, make sure that the final action point in each rule is "Stop evaluating rules". all rules should include this as its final action point. all rules!
if you set it as above, any replies from others to that original message are being handled either by (1) no rule being applicable and therefore remaining in the general inbox, or (2) are somehow having actions taken due to other rules you have in place in which case you need to change
that rule, or as i wrote above, or change the
order of the rules you have in place, and make sure all rules have that ending "Stop evaluating rules" point in them.
note iCloud made rules (made at iCloud.com) are very limited and i have found only useful to prevent certain types of spam going into apple related addresses. nothing more. but the rules in macOS Mail are almost always enough.
i have about 120 GB of business mail, going back from 1999. hundreds of rules. and i haven't found a situation yet that i need that can't be handled.
