Hi all - long-time Mac user but new to this forum.
I have 3 different business and a couple email addresses for each so as you can imagine my email inbox is a disaster. I'm looking for some advice on organizing and handling incoming emails.
Last year as a big organization effort, I created an email address specifically for sorting emails from all the different email addresses (I'll call it sort@domain.com). I created folders under that email address and as things come in that I need to keep for a while (receipts, newsletters I might need to refer to in the future, conversations I need to keep an "archive" of, etc). That's been working "ok", but maybe someone has a better suggestion for how to organize emails I mostly need for future reference, but don't actively want in my inbox anymore. So that's Part A of my question.
Part B is: I'd love to be able to have a couple different email inboxes or a way to look at a grouping of email addresses at once without having to look at them all. (As an example, I have 6 email addresses I'd consider important. They are once they I need to read, analyze, respond to, file, etc. I also have 2 emails for appointment bookings, etc. I tried to handle this through Smart folders with the following setup:
"contains message that match *Any* of the following conditions:"
Any recipient - is equal to - [emailaddress1] +
Any recipient - is equal to - [emailaddress2]
But...this shows emails that have been previously moved into my filing (sort@domain.com).
If I add a criteria for only being in my inbox, this I get all emails addressed to both email addresses, plus all in my inbox...which is all emails.
I'm trying to do 1) all emails addressed to either of those 2 recipients and 2) is in my inbox.
Any suggestions? I'm open to other mail apps if anyone has had luck organizing emails in this manner...but would prefer to solve it with Mac Mail if possible.
I have 3 different business and a couple email addresses for each so as you can imagine my email inbox is a disaster. I'm looking for some advice on organizing and handling incoming emails.
Last year as a big organization effort, I created an email address specifically for sorting emails from all the different email addresses (I'll call it sort@domain.com). I created folders under that email address and as things come in that I need to keep for a while (receipts, newsletters I might need to refer to in the future, conversations I need to keep an "archive" of, etc). That's been working "ok", but maybe someone has a better suggestion for how to organize emails I mostly need for future reference, but don't actively want in my inbox anymore. So that's Part A of my question.
Part B is: I'd love to be able to have a couple different email inboxes or a way to look at a grouping of email addresses at once without having to look at them all. (As an example, I have 6 email addresses I'd consider important. They are once they I need to read, analyze, respond to, file, etc. I also have 2 emails for appointment bookings, etc. I tried to handle this through Smart folders with the following setup:
"contains message that match *Any* of the following conditions:"
Any recipient - is equal to - [emailaddress1] +
Any recipient - is equal to - [emailaddress2]
But...this shows emails that have been previously moved into my filing (sort@domain.com).
If I add a criteria for only being in my inbox, this I get all emails addressed to both email addresses, plus all in my inbox...which is all emails.
I'm trying to do 1) all emails addressed to either of those 2 recipients and 2) is in my inbox.
Any suggestions? I'm open to other mail apps if anyone has had luck organizing emails in this manner...but would prefer to solve it with Mac Mail if possible.
