Sending images not in the body

[zoran]

I cannot figure out how to send attachments that are not placed in the mails body! Either dragging it, or attaching a file, the receiver using a pc, finds the attachment embedded in the mails body area!

 

[GGJstudios]

I cannot figure out how to send attachments that are not placed in the mails body! Either dragging it, or attaching a file, the receiver using a pc, finds the attachment embedded in the mails body area!

That should only be how it appears on your end. The recipient may or may not see it as an attachment, not in the body. Whether attachments are displayed in the body is dependent on the recipient's mail client and settings.

 

[zoran]

Whether attachments are displayed in the body is dependent on the recipient's mail client and settings.

How certain are about this?

 

[GGJstudios]

How certain are about this?

After many years of experience with this, very.

 

[zoran]

Suppose the recipient has Outlook 2013 on a pc. What kind of settings am i looking for in order to fix this?

 

[GGJstudios]

Suppose the recipient has Outlook 2013 on a pc. What kind of settings am i looking for in order to fix this?

Why do some attachments appear in the message body?

 

[zoran]

Why do some attachments appear in the message body?

Thanx but this example says that it applies to Outlook 2010, will it work for 2013 also?

 

[GGJstudios]

Thanx but this example says that it applies to Outlook 2010, will it work for 2013 also?

Yes, it should be the same.

 

[zoran]

Isn’t it strange though that Outlook and i believe Entourage also, gives the ability to place images either in the body text or as attachments? I mean if it was a matter of recipients settings, then why give this option?

 

[Nermal]

Isn’t it strange though that Outlook and i believe Entourage also, gives the ability to place images either in the body text or as attachments? I mean if it was a matter of recipients settings, then why give this option?

I'm guessing that it's an "Outlook extension" - Exchange/Outlook have more features than regular email.

Edit: I hadn't read the page when I wrote that! So it's not a specific setting but rather is related to message format. It probably just does whatever was easiest for Microsoft to write code for

 

[Beavix]

Mail.app ALWAYS sends inline attachments. It's a major PITA when sending graphic files to Outlook/Windows users. This is the only solution for sending real attachments:

http://lokiware.info/Attachment-Tamer

EDIT: Too bad it's not compatible with Yosemite. I used it on Mavericks but now I switched to Outlook.

 

[matt2053]

Isn’t it strange though that Outlook and i believe Entourage also, gives the ability to place images either in the body text or as attachments? I mean if it was a matter of recipients settings, then why give this option?

Apple and Microsoft have very different ideas about mail client responsibility.

For example, in Mail.app if I set my font to Helvetica, it does not show up as Helvetica in recipient's outlook. Apple will send the email in plain text and leave the font formatting up to the reader's mail client (Outlook).

However, in Outlook, if you set the font, MSFT will format the mail as rich text and force the font to be seen on the mail client where the image is read.

Basically Apple feels whoever is reading the email should be choosing the formatting options. And Microsoft feels whoever is sending the email should be responsible for formatting.

Inline images vs attachments is just another example of the same difference in philosophy.

----------

Mail.app ALWAYS sends inline attachments. It's a major PITA when sending graphic files to Outlook/Windows users. This is the only solution for sending real attachments:

http://lokiware.info/Attachment-Tamer

EDIT: Too bad it's not compatible with Yosemite. I used it on Mavericks but now I switched to Outlook.

Search for Universal Mailer plugin. It's a must have for Mac users who have to send emails they know will be opened in Outlook.

 

[GGJstudios]

For example, in Mail.app if I set my font to Helvetica, it does not show up as Helvetica in recipient's outlook.

That's because the recipient likely does not have Helvetica in their font list, so it substitutes another font instead. For the font you select to show properly, the recipient must have the same font installed and available on the receiving computer.

However, in Outlook, if you set the font, MSFT will format the mail as rich text and force the font to be seen on the mail client where the image is read.

It's more likely that the receiving computer would have the font selected on a Windows computer. The only way to force the receiver to see the same font whether they have it installed or not is to embed the font, as you can do with PDF files.

 

[matt2053]

That's because the recipient likely does not have Helvetica in their font list, so it substitutes another font instead. For the font you select to show properly, the recipient must have the same font installed and available on the receiving computer.

No, you can test this with any font. Any font you choose while composing in Mail.app is for your eyes only. It will be sent as plain text and outlook by default will show this in I think Times New Roman.

 

[GGJstudios]

No, you can test this with any font. Any font you choose while composing in Mail.app is for your eyes only. It will be sent as plain text and outlook by default will show this in I think Times New Roman.

I have tested it extensively over many years. If the recipient has the same font installed as the sender, the text will appear in that font, unless the recipient has selected not to show formatting. If the recipient doesn't have the font being sent installed, it will substitute Times New Roman for the font.

 

[matt2053]

I have tested it extensively over many years. If the recipient has the same font installed as the sender, the text will appear in that font, unless the recipient has selected not to show formatting. If the recipient doesn't have the font being sent installed, it will substitute Times New Roman for the font.

This is true only if you manually choose a font while composing the email message.

If you go into mail preferences and choose a default font, then compose a message and send it, it will appear in Outlook as Times New Roman, regardless of what font you set as the default font.

See:

http://earthwithsun.com/questions/177382/font-changes-when-sending-from-mac-mail-to-windows-outlook

https://discussions.apple.com/thread/5073099?start=0&tstart=0

https://discussions.apple.com/thread/3264756?start=0&tstart=0

http://apple.stackexchange.com/ques...lt-font-for-outgoing-messages-in-mail-on-lion

http://universalmailer.github.io/UniversalMailer/

 

[GGJstudios]

This is true only if you manually choose a font while composing the email message.

Exactly.

If you go into mail preferences and choose a default font, then compose a message and send it, it will appear in Outlook as Times New Roman, regardless of what font you set as the default font.

That's because the default font is not the default font for composing, but rather the default font for viewing on your end.

You can prove this for yourself:

1. Change your default font in Mail > Preferences to Comic Sans MS.
2. Compose and send an email using that setting.
3. Look at the sent email. It will appear in Comic Sans MS. So will all your other email messages in your Inbox and elsewhere.
4. Change your default font in Mail > Preferences to another font.
5. Look at the sent email, or even all your mail messages. They will appear in that font.

 

[matt2053]

Exactly.

That's because the default font is not the default font for composing, but rather the default font for viewing on your end.

You can prove this for yourself:

1. Change your default font in Mail > Preferences to Comic Sans MS.
2. Compose and send an email using that setting.
3. Look at the sent email. It will appear in Comic Sans MS. So will all your other email messages in your Inbox and elsewhere.
4. Change your default font in Mail > Preferences to another font.
5. Look at the sent email, or even all your mail messages. They will appear in that font.

And look at the email in the recipient's outlook. It will appear in Times New Roman.

 

[GGJstudios]

And look at the email in the recipient's outlook. It will appear in Times New Roman.

That's because you haven't selected a font for composing. If you do, it will appear in that font, as long as the recipient has the same font installed.

 

[matt2053]

That's because you haven't selected a font for composing. If you do, it will appear in that font, as long as the recipient has the same font installed.

But there's not a way to set this in preference. The only way is to choose a font during composition of each and every email, manually. Or to set up an HTML signature with blank lines at the beginning, and try to compose your email within that. Or install a third party plugin. This is my point and this is what I was explaining to the original guy I replied to.

 

[dyt1983]

edit: To remove personally identifying information not relevant to the thread.

 

[GGJstudios]

But there's not a way to set this in preference. The only way is to choose a font during composition of each and every email, manually. Or to set up an HTML signature with blank lines at the beginning, and try to compose your email within that. Or install a third party plugin. This is my point and this is what I was explaining to the original guy I replied to.

That's the point I was making, as well: that the recipient's settings determine how attachments and fonts appear. That gives the reader the ability to avoid having multiple font types and sizes appear when reading emails. It's much easier to read emails if the font is in a size and type that works best for the reader. If I prefer size 14 bold font for readability, I can't expect everyone who sends me an email to conform to that, just to make it easier for me to read emails.

I think the problem is that is NOT what you were arguing originally. "choose while composing" doesn't seem to imply setting it in preferences.

Exactly. The original statement was:

For example, in Mail.app if I set my font to Helvetica, it does not show up as Helvetica in recipient's outlook.

That implies manually setting the font, since there is no other way to set a composing font in the Mail app.

 

[matt2053]

That's the point I was making, as well: that the recipient's settings determine how attachments and fonts appear. That gives the reader the ability to avoid having multiple font types and sizes appear when reading emails. It's much easier to read emails if the font is in a size and type that works best for the reader. If I prefer size 14 bold font for readability, I can't expect everyone who sends me an email to conform to that, just to make it easier for me to read emails.

Exactly. The original statement was:

That implies manually setting the font, since there is no other way to set a composing font in the Mail app.

That is certainly not what I meant. My entire point to the OP was that MSFT and Apple differ in the philosophical approach to mail clients and which party should be responsible for the appearance of the email. Apple feels the reader should in general see the message in the font of their choice. MSFT feels the sender should expect the message to be seen in the same way it looked when it was composed. This philosophy extends to attachments and inline images which was what started this discussion.

In the end my suggestion is still to use Universal Mailer plugin if you are worried about how your sent emails (and attachments/images) will appear in Outlook.

 

[dyt1983]

edit: To remove personally identifying information not relevant to the thread.