I greatly appreciate this input you’ve provided! I believe I am in the ballpark of 25gb+ in apps, but yes the majority is taken up by system.
Appreciate you taking the time to share your experiences and tips, this provides much encouragement for this current setup. I think my external solution will need some updating to USB-C/TB3 I’m near future with SSD instead of current hard disks.
On a positive note, I think I may have found a couple reasons for the sudden capacity constraint (down to 14GB free), one of which was my iOS backups, didn’t notice until I backed up my iPhone which is a 256gb capacity. So I relocated and remapped iOS backups to the external.
Also my outlook downloaded my gmail emails, ~100,000 emails. I still need to figure out how to manage this so doesn’t save all of them on my Mac and where I can go to delete these files - I think I’ll remove this account from the application and access via browser instead.
I really do appreciate everyone’s input, great community of people here! I have really missed the Mac world!
[doublepost=1551235519][/doublepost]BTW, I do have multiple user accounts on the Mac, any idea how much additional storage this consumes per user account added?
This is what I suspected was happening when you said that your internal drive had about 40GB free.
Your problem, which is hardly surprising given that you haven't used a Mac in over ten years, is one of data management in a system that promotes synchronisation of data among all devices using your Apple I.D.
The trick here is to treat your internal drive as a place for ~15GB-20GB in apps and the balance as workspace, keeping data on external drives.
If I can make a suggestion, in the beginning get rid of everything else. Turn off iCloud synchronisation completely. Then, once you understand how it works (iCloud is not in fact simple), let a few things back on the internal drive (recent Mail, recent iMessages?) to the extent that you need them and can control their size.
There is no doubt in my mind that you can process RAW photographs and 1080p video, and indeed short 4K video, on a 128GB drive, but it takes some discipline. You kinda have to be ruthless about it.
If it helps any, I have a 512GB drive. I use it solely for apps and as a workspace. I clear my internal drive of unnecessary data almost every day, leaving the internal drive practically empty. It's just the way that I prefer to organise my work/projects. At the start of the day, I like to walk in, preferably with a double espresso, to a clean desk
I'm pretty sure that I could get by, except for an occasional need that I have to have an awful lot of data on my internal drive, on 128GB. If you can trade up to 256GB without much financial pain, it would make things easier, but mostly in the sense that you could afford to be less disciplined.
Cheers
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